Privacy Policy

  1. Information about us

https://mcclayfoundation.org/ is a site operated by The McClay Foundation. We are a company limited by guarantee with charitable status registered in Northern Ireland under company number NI070062. Our main trading address is Almac House, 20 Seagoe Industrial Estate, Craigavon, BT63 5QD.

The McClay Foundation is committed to protecting and respecting your privacy. We are responsible for protecting your personal information as a “data controller” under applicable data protection legislation. If you have any queries about this Policy or how we use your personal information, please contact us using the details at Contact Us.

This policy (together with any other documents referred to in it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.  Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

Our nominated person for data protection is Colin Hayburn, Executive Director, and he can be contacted at enquiries@mcclayfoundation.org.

2. What information do we collect?

We collect personal data as defined by applicable data protection legislation (‘personal information’).
We collect information about:

  • Grant Applicants;
  • Trustees;
  • Beneficiaries; and
  • Service Providers and contractors.

The personal information we collect might include name, date of birth, email address, postal address, employment status and telephone number.

When you apply to us for a Grant, are mentioned in a Grant Application or are a Beneficiary of The McClay Foundation, we may also collect information about your work experience, financial situation, salary, and employment status and history.

3. How do we collect information?

If you apply to us for a Grant, are mentioned in a Grant Application made to us or are a Beneficiary of The McClay Foundation, we will collect your information in accordance with our Grant Application Guidance Notes and FAQ.

If you provide services to The McClay Foundation we will collect information in line with your contract for services.

We record your requests for information and any feedback we receive from you.

We obtain personal information from you when you use our website, enquire about our activities, register with us, send or receive an email, ask a question or otherwise provide us with personal information.

4. Why do we collect this information?

We collect this information for the purpose of conducting and managing our work to achieve our charitable purpose. This includes administering grants and grant applications, managing our business functions and communicating with our contacts at other charities. We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • To perform our obligations under a contract to which you are a party, including where you have applied to us for a Grant or are a Beneficiary of The McClay Foundation.
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. ‘Legitimate interest’ means the interest of our charity in conducting and managing our work to achieve our charitable purpose as effectively as possible. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
  • Where we need to process your data in order to comply with our legal obligations

5.  How do we use this information?

We will use your personal information to promote the charitable aims of The McClay Foundation or to provide you with information you have requested.

6. Do we share your information with anyone else?

We share your personal information with tax authorities, regulators and other authorities acting as data controllers who require us to provide information in certain circumstances.

We may share your personal information with other organisations such as registered charities which share our aims, but we will always obtain your consent before doing so.

We may need to provide your information to our contractors and suppliers who provide services on our behalf, to the extent necessary to enable you to receive those services.

We may share your information with the service providers or other associated organisations as identified in this policy to use the information for their own purposes as described above.

We may also need to disclose your information if required to do so by law or as expressly permitted under applicable data protection legislation.

Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates.  If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.  Please check these policies before you submit any personal data to these websites.

7. How long do we keep your information for?

We keep your information for no longer than is necessary, as set out in our Record of Processing. We will retain your information for any period required by law, for example for compliance with HMRC requirements. Where we are not under a legal obligation to retain your information, we will determine what is necessary by reference to the lawful basis for processing set out above and our legitimate interests.

If you have any questions about how long we keep your information, please write to us at Almac House, 20 Seagoe Industrial Estate, Craigavon, BT63 5QD.

8. How do we protect personal information?

We take appropriate technical and organisational measures to ensure that the information disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used.

You should be aware that the use of the Internet is not entirely secure and although we will do our best to protect your personal data we cannot guarantee the security or integrity of any personal information which is transferred from you or to you via the Internet. Any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features such as encryption to try to prevent unauthorised access.

9. Your Rights

You have a right to ask us to confirm whether we are processing information about you, and to request access to this information (‘right of access’).

You may ask us, or we may ask you, to rectify information you or we think is inaccurate, and you may also ask us to remove information which is inaccurate or complete information which is incomplete (‘right to rectification’). If you inform us that your personal data is inaccurate, we will inform relevant third parties with whom we have shared your data so they may update their own records.

We want to ensure that your personal information is accurate and up to date. If any of the information that you have provided us with changes, for example if you change your email address, name, payment details, or if you wish to cancel your registration, please let us know using the contact details at the end of this policy.

You have a right to obtain your personal data from us and reuse it for your own purposes, perhaps for another service, without hindering the usability of the data (‘right of portability’). This right does not apply where processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.

You have a right to seek the erasure of your data (often referred to as the ‘right to be forgotten’). You may wish to exercise this right for any reason, for example where it is no longer necessary for us to continue holding or processing your personal data you may withdraw your consent. You should note that we are entitled to and reserve the right to retain your data for statistical purposes. This right is not absolute, as we may need to continue processing this information, for example, to comply with our legal obligations, or for reasons of public interest.

You have a right to ask us to restrict our processing of your information (‘right to restriction’) if:

  • you contest its accuracy and we need to verify whether it is accurate
  • the processing is unlawful and you ask us to restrict use of it instead of erasing it
  • we no longer need the information for the purpose of processing, but you need it to establish or defend legal claims
  • you have objected to processing of your information being necessary for the performance of a task carried out in the public interest, or for the purposes of our legitimate interests. The restriction would apply while we carry out a balancing act between your rights and our legitimate interests.
  • you exercise your right to restrict processing, we would still need to process your information for the purpose of exercising or defending legal claims, protecting the rights of another person or for public interest reasons.

You have a right to prevent us from processing your data for the purposes of marketing.

If you would like to exercise any of your rights above, please let us know using the contact details at the end of this policy. We will act in accordance with your instructions as soon as reasonably possible and there will be no charge.

You have a right to report any of your concerns about our use of your data to the Information Commissioner’s Office. You may do so by calling their helpline at 0303 123 1113.

10. Changes to this policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

This Privacy Policy was last amended in May 2018.